Point of Rental + SmartEquip

SmartEquip + Point of Rental help streamline the connection between fleet and supplier by automating work and purchase orders seamlessly–reducing back-and-forth, improving coordination between departments, and supporting a more reliable customer experience.

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How It Works

From Service Trigger to Closed Work Order

The integration between Point of Rental and SmartEquip creates a seamless workflow for rental fleet owners to manage equipment maintenance and parts procurement. By linking PoR’s Internal Repair Order (IRO) and Purchase Order (PO) system with a fleet’s suppliers on the SmartEquip’s Network, users can identify, order, and track parts directly against specific machines without manual data entry.

Internal Repair Order (IRO) Triggers Service

The process begins when an IRO is created within Point of Rental. Users then log into SmartEquip using their existing PoR credentials to ensure data continuity throughout the service lifecycle.

Automated Cataloging & Item Coding

SmartEquip identifies the machine and leverages PoR data to ensure accurate tracking through its EquipmentID or SerialNo, pre-filtering by model and configuration to save lookup time.

Electronic Ordering & Real-Time Sourcing

Technicians use the SmartEquip cart to source parts efficiently without manual handoffs by utilizing pick lists for internal transfers, order consolidation for bulk discounts, and real-time inventory checks directly from Point of Rental.

Automated PO Creation & Faster Re-Rental

Once the order is submitted, the integration synchronizes the data back to Point of Rental to close the loop with PO creation, part status and inventory count updates.

See It In Action

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See how SmartEquip can improve your workflow.

Frequently Asked Questions

How long does the integration take to set up?

It varies depending on the fleet information provided to us, PoR’s timelines, and status of needed suppliers on the SmartEquip Network. We also want to make sure a fleet is ready for changes to the parts ordering processes.

What happens if I order a part that isn’t currently in my local PoR inventory?

The system provides several options:

Internal Transfers: If the part is available at another branch, you can set it to a "pick list" to automatically transfer it to your location.
Automated Cataloging: You can add a new item record to your inventory at either the local or company-wide level directly through the interface.
Non-stock Ordering: You can designate parts as "Non-stock," which applies the cost directly to the machine's repair order instead of adding it to your general inventory.

What if I want users to order a part from a different vendor than the OEM?

How do I update the status of parts once they arrive at the shop?

Can I see which PO is linked to a specific part on an IRO?

Join The Network

SmartEquip is the only network that embeds manufacturers and dealers directly into their customer’s workflow. Fill out the form to get a demo SmartEquip’s supplier network solutions.

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Point of Rental Software